Contract Administration

Pre-Contract Contract Administration Duties

As Contract Administrator, we support clients in the early stages by:

  • Advising on Contract Selection – Recommending the most suitable form of contract (JCT Intermediate, Prime Cost, Minor Works, etc.) based on project type and risk profile.

  • Preparing Contract Documentation – Reviewing Employer’s Requirements, specifications, and drawings to ensure contract clarity.

  • Tender Process Support – Assisting with issuing tender documents, clarifying queries, and formalising contract appointments.

  • Statutory & Legal Compliance – Coordinating statutory obligations, warranties, bonds, and insurance requirements before execution.

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Construction Phase Contract Administration Duties

During construction, ONFORM administers the contract in line with its requirements, including:

  • Issuing Instructions – Preparing and issuing formal CA Instructions as required.

  • Certifying Payments – Reviewing contractor valuations, assessing work completed, and issuing Interim Payment Certificates.

  • Variation Management – Evaluating changes, pricing variations, and ensuring proper approval before instruction.

  • Extensions of Time & Delays – Reviewing and certifying contractor applications for extensions of time and loss and expense claims ensuring compliance with contract conditions.

  • Quality & Compliance Monitoring – Ensuring works meet specification, Building Regulations, and warranty provider requirements.

  • Chairing Meetings & Reporting – Leading progress meetings and providing transparent updates to the client.

  • Practical Completion & Handover – Certifying Practical Completion, managing snagging, and issuing Final Certificates.

💡 Most of our clients combine Contract Administration with our Project Management services, giving them a single point of responsibility from early design coordination through to contract administration and handover. Learn more about our Project Management services →

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  • Over 18 years’ hands-on construction and surveying expertise.

  • Chartered MRICS-qualified project management, contract administration, and surveying services.

  • Deep knowledge of JCT contracts across residential, commercial, and mixed-use developments.

  • Independent and transparent approach, ensuring compliance and protecting client interests.

  • Hands-on construction background combined with professional consultancy expertise.

Why Choose ONFORM?

Why Choose ONFORM?

📞 Contact ONFORM today to discuss your upcoming project in Bournemouth, Poole, Dorset, Hampshire, Wiltshire, Surrey, London and the surrounding areas.

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  • Director at Large Architectural Practice

    "To be honest, you are probably one of the best Project Managers / Employer's Agent we have ever worked with. My colleague wasn’t sure what your role was, and I had to explain it to her using examples from other projects. She was shocked at how knowledgeable and proactive you were compared to others we have worked with!"

  • Private Client for Bespoke Luxury New Build Home

    “Theo is an outstanding project manager / contract administrator. He has superb attention to detail; he is phenomenally hard-working; and he is thoroughly dependable. Engaging Theo has given us tremendous confidence that our project will be delivered on time and on budget. We couldn’t ask for more.”